Job Aids

Job Aids and Reference Materials 

• Account Codes, Category Codes, and ShipTo Locations
  • Account Codes—Sorted by Alphabet/Description
  • Account Codes—Sorted by Number/Account Code
  • Category/NIGP Codes
  • ShipTo Locations (Kennesaw, Marietta, and Paulding Campuses)
• Creating Requisitions
  • GeorgiaFIRST Marketplace
  • Special Request
  • Ordering DELL Marketing Items (eQuotes)
  • Requesting Computer and Technology Items
  • Split Distributions and Allocations
• Receiving
  • Receiving via Purchasing
  • Receiving Assets
  • Receiving as a Non-Requester
• Approver Information
  • Approving/Denying Requisitions
  • Reviewing Open Purchase Orders Job Aid
  • Signature Delegation Authority Form (Alternate Approver)
  • Only one Business Manager/Business Operations Professional per Department number/name can be set up in PeopleSoft
    • For new Business Managers, complete the PeopleSoft Access Form and Buckley Form. Note in Section 4.E., “Setup as Business Manager additional approver on the following PS department number(s)/name(s).”
    • For changes to existing Business Manager setups, contact pssecurity@kennesaw.edu confirming a change is requested and provide the department number(s)/name(s) and Business Manager’s name

• Purchasing Card (P-Card)
  • Purchasing Card and/or Works® Access and Change Requests (PC01)
  • How to Allocate and Sign Off on a Works® Transaction (PC02)
  • Printing Monthly Statement Detail Report (PC03)
  • Approver Sign-Off Instructions for Works® Transactions (PC04)
  • Annual Recertification P-Card and/or Works® Access (PC05)
• OwlPay
  • OwlPay Job Aid 001 Create a Request
  • OwlPay Job Aid 002 Approve a Request 
  • OwlPay Job Aid 003 View a Request 
  • OwlPay Job Aid 004 Add Additional Info to a Request 
  • OwlPay Job Aid 005 Frequently Asked Questions (FAQs) 
  • OwlPay Job Aid 006 Voucher Adjustment 
  • OwlPay Job Aid 007 Payment Status (in PeopleSoft)
  • OwlPay Job Aid 009 InterCompany Payments 
  • Kennesaw State University Allowable Cost Matrix