Supplier or Vendor Information

  • The Georgia Department of Administrative Services (DOAS), State Purchasing Division (SPD) handles supplier registration for purposes of bids and for suppliers seeing to secure and maintain a business relationship with the State of Georgia. To register your company to be notified of business opportunities and to do business with the State of Georgia and state agencies, go to the DOAS Suppliers Web page.

    DOAS maintains a listing of all competitive solicitations on the Georgia Procurement Registry (GPR). All KSU solicitations valued at $25,000 or more are posted on the GPR and can be found by searching under the "open" category. Subsequent award information will be posted under the "awarded" category.

    DOAS also maintains an email notification system that will alert registered suppliers to bid opportunities in accordance with the supplier's registered commodity codes. Suppliers should check the GPR for potential bid opportunities regularly and should consistently maintain their supplier profile (i.e., commodity codes, addresses, organization information, contacts, phone, and email, etc.). More information can be found on the DOAS Suppliers Web page. 

  • In order to receive a purchase order or payment from KSU, in addition to registgering with DOAS, suppliers should return the completed Supplier Authorization and E-Verify forms from the links below to

    Kennesaw State University
    Attn: Supplier Authorization Form
    3391 Town Point Drive NW, Suite 3700
    Kennesaw, GA 30144

    O.C.G.A. §13-10-91(b)(1) states, in part, “A public employer shall not enter into a contract … for the physical performance of services unless the contractor registers and participates in the federal work authorization program. Before a bid for any such service is considered by a public employer, the bid shall include a signed, notarized affidavit from the contractor….”

    We are required to obtain an E-Verify Affidavit, also known as the Supplier Security and Immigration Affidavit, any time a purchase for services or labor exceeds a total amount of $2,499.99.

    More information can be found here: E-Verify FAQ

    For more information on how to do business with Kennesaw State University, please click here.

    • A surety bond ensures that a contractor fulfills certain terms and conditions of a contract.
      • Guarantees that the bidder (e.g. construction contractor) will actually enter into the contract at the submitted price during the RFx process. Additionally, the bid bond sets the requirements for performance and payment bonds as necessary. Bid bonds are drafted during the RFx process.

        http://www.lexisnexis.com/hottopics/gacode/Default.asp (See O.C.G.A. 13-10-20 & 13-10-21)

      • Protects the owner (e.g. State Entity) from financial loss caused by the contractor who fails to deliver goods or services in accordance with the terms, specifications, and conditions of the contract.

        http://www.lexisnexis.com/hottopics/gacode/Default.asp (See O.C.G.A. 13-10-40 & 13-10-41)

      • Protects most providers of material and labor to a job (e.g. subcontractor). It guarantees that the contractor will pay bills in accordance with the contract terms.

        http://www.lexisnexis.com/hottopics/gacode/Default.asp (See O.C.G.A. 13-10-60)

    • Surety bonds may be required based on the terms of a given solicitation – especially when the nonperformance of contract terms would have adverse financial effects on the Entity or the State – or when subcontractors play a key role in the successful outcome of a contract.

      Bid, Performance and Payment bonds are required for certain state construction contracts as described by various Georgia statutes.

    • A fidelity bond provides financial reimbursement to the State for the wrongful taking of State property by a contractor’s employee(s).
    • Typically, fidelity bonds are required when vendors have employees engaged in state work with little or no state supervision present and have easy access to state property and/or monies. Examples: vendors who provide after hour janitorial services, security services, or concessionaire contracts.
  • Please note that if you are performing any work on campus, a current and up-to-date Certificate of Liability Insurance must be on file with Kennesaw State University. For more information about insurance and bonding, please click here.

    The following recommended minimum insurance limits apply to vendors doing business with the State of Georgia. The Standard Insurance Limits are recommended for all procurements of goods and ancillary services. The specific requirements for vendors providing high risk services supersede the Standard Insurance Limits. Coverage types and limits are recommended minimums and should be increased as appropriate based on contract value and potential risks to the state. Procuring entities should always consult with appropriate risk management experts. The Georgia State Department of Administrative Services, Risk Management Services, can assist entities in risk management.

    To achieve the appropriate coverage levels, a combination of a specific policy written with an umbrella policy covering liabilities above stated limits is acceptable.

    The supplier is required to maintain the following insurance coverage’s during the term of the contract:

    Workers Compensation Insurance (Occurrence) in the amounts of the statutory limits established by the General Assembly of the State of Georgia (A self-insurer must submit a certificate from the Georgia Board of Workers Compensation stating that the supplier qualifies to pay its own workers compensation claims.) In addition, the supplier shall require all subcontractors occupying the premises or performing work under the contract to obtain an insurance certificate showing proof of Workers Compensation Coverage with the following minimum coverage.

    Important:

    All policies shall contain a provision that coverage afforded under the policies shall not be canceled, changed, allowed to lapse, or allowed to expire until thirty (30) calendar days after written notice has been given to the state certificate holder on the certificate of insurance. All such coverage shall remain in full force and effect during the initial term of the agreement and any renewal or extension thereof.

    All policies must be issued by an insurance company licensed to do business in the State of Georgia, with a minimum AM Best rating of A-, and signed by an authorized agent.

    • Contractor shall procure and maintain insurance which shall protect the contractor and the state from any claims for bodily injury, property damage, or personal injury which may arise out of operations under the agreement. Contractor shall procure the insurance policies at the contractor's own expense and shall furnish the state an insurance certificate listing the state as certificate holder. The insurance certificate must document that the liability insurance coverage purchased by the contractor includes contractual liability coverage to protect the state. The certificate shall be furnished no later than ten (10) business days after notification of the State’s intent to award a contract. In addition, the insurance certificate must provide the following information:

      1. Name and address of authorized agent 

      2. Name and address of insured 

      3. Name of insurance company (licensed to operate in Georgia) 

      4. Description of coverage in standard terminology 

      5. Policy period 

      6. Limits of liability 

      7. Name and address of certificate holder 

      8. Acknowledgment of notice of cancellation to the state 

      9. Signature of authorized agent 

      10. Telephone number of authorized agent 

      11. Details of policy exclusions in comments section of insurance certificate 

    • Workers Compensation (WC): Statutory Limits – required in all contracts
      Bodily injury by accident - per employee: $100,000 
      Bodily injury by disease - per employee: $100,000
      Bodily injury by disease - policy limit: $500,000
       
      Commercial General Liability (CGL) Policy with the following minimum coverage:
      Each Occurrence Limit: $1,000,000
      Personal & Advertising Injury Limit: $1,000,000     
      General Aggregate Limit: $ 2,000,000
      Products/Completed Ops. Aggregate Limit: $ 2,000,000
       
      Automobile Liability (Combined Single Limit): $1,000,000
       
      Umbrella Liability:  $2,000,000

      Additional Insured: The vendor shall add the “State of Georgia, its officers, employees and agents” as an additional insured under the commercial general, automobile and umbrella liability policies.

      • Workers Compensation (WC): Statutory Limits – required for all contracts (NO EXEMPTIONS)
        Bodily injury by accident - per employee: $100,000 
        Bodily injury by disease - per employee: $100,000
        Bodily injury by disease - policy limit: $500,000
         
        Commercial General Liability (CGL) Policy with the following minimum coverage:
        Each Occurrence Limit: $1,000,000
        Personal & Advertising Injury Limit: $1,000,000     
        General Aggregate Limit: $ 2,000,000
        Products/Completed Ops. Aggregate Limit: $ 2,000,000
         
        Aircraft Liability:
        Piston: $5,000,000
        Jet: $25,000,000

        Umbrella Liability:  $2,000,000

        Additional Insured: The vendor shall add the “State of Georgia, its officers, employees and agents” as an additional insured under the commercial general liability, aircraft and umbrella policies.

      • Workers Compensation (WC): Statutory Limits – required for all contracts (NO EXEMPTIONS)
        Bodily injury by accident - per employee: $100,000 
        Bodily injury by disease - per employee: $100,000
        Bodily injury by disease - policy limit: $500,000
         
        Commercial General Liability (CGL) Policy with the following minimum coverage:
        Each Occurrence Limit: $1,000,000
        Personal & Advertising Injury Limit: $1,000,000     
        General Aggregate Limit: $ 2,000,000
        Products/Completed Ops. Aggregate Limit: $ 2,000,000
         
        Automobile Liability (Combined Single Limit): $3,000,000

        Professional Liability: $3,000,000

        Umbrella Liability:  $2,000,000

        Additional Insured: The vendor shall add the “State of Georgia, its officers, employees and agents” as an additional insured under the commercial general, automobile and umbrella policies.

      • Workers Compensation (WC): Statutory Limits – required for all contracts (NO EXEMPTIONS)
        Bodily injury by accident - per employee: $100,000
        Bodily injury by disease - per employee: $100,000
        Bodily injury by disease - policy limit: $500,000

        Commercial General Liability (CGL) Policy with the following minimum coverage:
        Each Occurrence Limit: $1,000,000
        Personal & Advertising Injury Limit: $1,000,000
        General Aggregate Limit: $ 2,000,000
        Products/Completed Ops. Aggregate Limit: $ 2,000,000

        Automobile Liability (Combined Single Limit): $1,000,000

        Contractor’s Pollution Liability (with 1 year extended reporting period):
        Each Occurrence: $3,000,000

        Umbrella Liability: $2,000,000

        Additional Insured: The vendor shall add the “State of Georgia, its officers, employees and agents” as an additional insured under the commercial general, automobile, contractor’s pollution liability and umbrella policies.

      • This includes all aspects of building work, including, but not limited to, ducts, electrical, HVAC, painting, plumbing, roofing, etc. Other specific coverage requirements / levels may exist depending on project size, scope, and type.

        Workers Compensation (WC): Statutory Limits – required for all contracts (NO EXEMPTIONS)
        Bodily injury by accident - per employee: $100,000
        Bodily injury by disease - per employee: $100,000
        Bodily injury by disease - policy limit: $500,000

        Commercial General Liability (CGL) Policy with the following minimum coverage:
        Each Occurrence Limit: $1,000,000
        Personal & Advertising Injury Limit: $1,000,000
        General Aggregate Limit: $ 2,000,000 (per project)
        Products/Completed Ops. Aggregate Limit: $ 2,000,000

        Automobile Liability (Combined Single Limit): $1,000,000

        Property Coverage or Builders Risk Policy: Equal to or greater than the existing building limit if performing renovations.

        Umbrella Liability: $2,000,000

        Additional Insured: The vendor shall add the “State of Georgia, its officers, employees and agents” as an additional insured under the commercial general, automobile, builders risk, contractor’s pollution liability and umbrella policies.

         

        NOTE: The following addition to the insurance policy must be added if hazardous substances are involved:

        Contractor’s Pollution Liability (with 1 year extended reporting period):
        Each Occurrence: $1,000,000
        Aggregate: $2,000,000  

      • Workers Compensation (WC): Statutory Limits – required for all contracts (NO EXEMPTIONS)
        Bodily injury by accident - per employee: $100,000
        Bodily injury by disease - per employee: $100,000
        Bodily injury by disease - policy limit: $500,000

        Commercial General Liability (CGL) Policy with the following minimum coverage:
        Each Occurrence Limit: $1,000,000
        Personal & Advertising Injury Limit: $1,000,000
        General Aggregate Limit: $ 2,000,000
        Products/Completed Ops. Aggregate Limit: $ 2,000,000

        Automobile Liability (Combined Single Limit): $1,000,000

        Professional Liability: Type and limits defer by Consulting type

        Umbrella Liability: $2,000,000

        Additional Insured: The vendor shall add the “State of Georgia, its officers, employees and agents” as an additional insured under the commercial general, automobile and umbrella policies.

      • Workers Compensation (WC): Statutory Limits – required for all contracts (NO EXEMPTIONS)
        Bodily injury by accident - per employee: $100,000
        Bodily injury by disease - per employee: $100,000
        Bodily injury by disease - policy limit: $500,000

        Commercial General Liability (CGL) Policy with the following minimum coverage:
        Each Occurrence Limit: $1,000,000
        Personal & Advertising Injury Limit: $1,000,000
        General Aggregate Limit: $ 2,000,000
        Products/Completed Ops. Aggregate Limit: $ 2,000,000

        Automobile Liability (Combined Single Limit): $1,000,000

        Fidelity Coverage: Type and limits by Services

        Umbrella Liability: $2,000,000

        Additional Insured: The vendor shall add the “State of Georgia, its officers, employees and agents” as an additional insured under the commercial general, automobile and umbrella policies.

      • Workers Compensation (WC): Statutory Limits – required for all contracts (NO EXEMPTIONS)
        Bodily injury by accident - per employee: $100,000
        Bodily injury by disease - per employee: $100,000
        Bodily injury by disease - policy limit: $500,000

        Commercial General Liability (CGL) Policy with the following minimum coverage:
        Each Occurrence Limit: $1,000,000
        Personal & Advertising Injury Limit: $1,000,000
        General Aggregate Limit: $ 2,000,000
        Products/Completed Ops. Aggregate Limit: $ 2,000,000

        Automobile Liability (Combined Single Limit): $1,000,000

        Umbrella Liability: $2,000,000

        Additional Insured: The vendor shall add the “State of Georgia, its officers, employees and agents” as an additional insured under the commercial general, automobile liability and umbrella policies.

      • Workers Compensation (WC): Statutory Limits – required for all contracts (NO EXEMPTIONS)
        Bodily injury by accident - per employee: $100,000 
        Bodily injury by disease - per employee: $100,000
        Bodily injury by disease - policy limit: $500,000

        Commercial General Liability (CGL) Policy with the following minimum coverage:
        Each Occurrence Limit: $1,000,000
        Personal & Advertising Injury Limit: $1,000,000 
        General Aggregate Limit: $ 2,000,000
        Products/Completed Ops. Aggregate Limit: $ 2,000,000

        Liquor Liability (When applicable): $1,000,000

        Automobile Liability (Combined Single Limit): $1,000,000

        Umbrella Liability: $2,000,000

        Additional Insured: The vendor shall add the “State of Georgia, its officers, employees and agents” as an additional insured under the commercial general, automobile, liquor liability and umbrella policies.

      • Workers Compensation (WC): Statutory Limits – required for all contracts (NO EXEMPTIONS)
        Bodily injury by accident - per employee: $100,000 
        Bodily injury by disease - per employee: $100,000
        Bodily injury by disease - policy limit: $500,000

        Commercial General Liability (CGL) Policy with the following minimum coverage:
        Each Occurrence Limit: $1,000,000
        Personal & Advertising Injury Limit: $1,000,000 
        General Aggregate Limit: $ 2,000,000
        Products/Completed Ops. Aggregate Limit: $ 2,000,000

        Automobile Liability (Combined Single Limit): $1,000,000

        Umbrella Liability: $2,000,000

        Additional Insured: The vendor shall add the “State of Georgia, its officers, employees and agents” as an additional insured under the commercial general, automobile, environmental impairment liability and umbrella policies.

      • Workers Compensation (WC): Statutory Limits – required for all contracts (NO EXEMPTIONS)
        Bodily injury by accident - per employee: $100,000 
        Bodily injury by disease - per employee: $100,000
        Bodily injury by disease - policy limit: $500,000

        Commercial General Liability (CGL) Policy with the following minimum coverage:
        Each Occurrence Limit: $1,000,000
        Personal & Advertising Injury Limit: $1,000,000 
        General Aggregate Limit: $ 2,000,000
        Products/Completed Ops. Aggregate Limit: $ 2,000,000

        Automobile Liability (Combined Single Limit): $1,000,000

        Umbrella Liability: $2,000,000

        Additional Insured: The vendor shall add the “State of Georgia, its officers, employees and agents” as an additional insured under the commercial general, automobile, and umbrella policies.

      • This includes all contracted medical services, including but not limited to, assisted physician services, laboratory equipment maintenance, and patient testing.

        Workers Compensation (WC): Statutory Limits – required for all contracts (NO EXEMPTIONS)
        Bodily injury by accident - per employee: $100,000
        Bodily injury by disease - per employee: $100,000
        Bodily injury by disease - policy limit: $500,000

        Commercial General Liability (CGL) Policy with the following minimum coverage:
        Each Occurrence Limit: $1,000,000
        Personal & Advertising Injury Limit: $1,000,000
        General Aggregate Limit: $ 2,000,000
        Products/Completed Ops. Aggregate Limit: $ 2,000,000

        Automobile Liability (Combined Single Limit): $1,000,000

        Professional liability (malpractice): $3,000,000

        Umbrella Liability: $2,000,000

        Additional Insured: The vendor shall add the “State of Georgia, its officers, employees and agents” as an additional insured under the commercial general, automobile and umbrella policies.

      • Workers Compensation (WC): Statutory Limits – required for all contracts (NO EXEMPTIONS)
        Bodily injury by accident - per employee: $100,000
        Bodily injury by disease - per employee: $100,000
        Bodily injury by disease - policy limit: $500,000

        Commercial General Liability (CGL) Policy with the following minimum coverage:
        Each Occurrence Limit: $1,000,000
        Personal & Advertising Injury Limit: $1,000,000
        General Aggregate Limit: $ 2,000,000
        Products/Completed Ops. Aggregate Limit: $ 2,000,000

        Automobile Liability (Combined Single Limit): $1,000,000

        Environmental Impairment Liability (with 1 year extended reporting period):
        Each Occurrence: $1,000,000
        Aggregate: $2,000,000

        Umbrella Liability: $2,000,000

        Additional Insured: The vendor shall add the “State of Georgia, its officers, employees and agents” as an additional insured under the commercial general, automobile, environmental impairment and umbrella liability policies.

      • This includes a broad range of contracted services, including, but not limited to, golf course management, amusement services, pyrotechnic display, camps and clinics not sponsored by the agency.

        Workers Compensation (WC): Statutory Limits – required for all contracts (NO EXEMPTIONS)
        Bodily injury by accident - per employee: $100,000
        Bodily injury by disease - per employee: $100,000
        Bodily injury by disease - policy limit: $500,000

        Commercial General Liability (CGL) Policy with the following minimum coverage:
        Each Occurrence Limit: $1,000,000
        Personal & Advertising Injury Limit: $1,000,000
        General Aggregate Limit: $ 2,000,000
        Products/Completed Ops. Aggregate Limit: $ 2,000,000

        Automobile Liability (Combined Single Limit): $1,000,000

        Umbrella Liability: $2,000,000

        Additional Insured: The vendor shall add the “State of Georgia, its officers, employees and agents” as an additional insured under the commercial general, automobile and umbrella liability policies.

      • Workers Compensation (WC): Statutory Limits – required for all contracts (NO EXEMPTIONS)
        Bodily injury by accident - per employee: $100,000
        Bodily injury by disease - per employee: $100,000
        Bodily injury by disease - policy limit: $500,000

        Commercial General Liability (CGL) Policy with the following minimum coverage:
        Each Occurrence Limit: $1,000,000
        Personal & Advertising Injury Limit: $1,000,000
        General Aggregate Limit: $ 2,000,000
        Products/Completed Ops. Aggregate Limit: $ 2,000,000

        Automobile Liability (Combined Single Limit): $1,000,000

        Contractor’s Pollution Liability (with 1 year extended reporting period):
        Each Occurrence: $1,000,000
        Aggregate: $2,000,000

        Umbrella Liability: $2,000,000

        Additional Insured: The vendor shall add the “State of Georgia, its officers, employees and agents” as an additional insured under the commercial general, automobile, contractor’s pollution and umbrella liability policies.

      • Workers Compensation (WC): Statutory Limits – required for all contracts (NO EXEMPTIONS)
        Bodily injury by accident - per employee: $100,000 
        Bodily injury by disease - per employee: $100,000
        Bodily injury by disease - policy limit: $500,000

        Commercial General Liability (CGL) Policy with the following minimum coverage:
        Each Occurrence Limit: $1,000,000
        Personal & Advertising Injury Limit: $1,000,000 
        General Aggregate Limit: $ 2,000,000
        Products/Completed Ops. Aggregate Limit: $ 2,000,000

        Automobile Liability (Combined Single Limit): $1,000,000

        Professional Liability Insurance: $3,000,000

        Umbrella Liability: $2,000,000

        Additional Insured: The vendor shall add the “State of Georgia, its officers, employees and agents” as an additional insured under the commercial general, automobile and umbrella liability policies.

      • Workers Compensation (WC): Statutory Limits – required for all contracts (NO EXEMPTIONS)
        Bodily injury by accident - per employee: $100,000 
        Bodily injury by disease - per employee: $100,000
        Bodily injury by disease - policy limit: $500,000

        Commercial General Liability (CGL) Policy with the following minimum coverage:
        Each Occurrence Limit: $1,000,000
        Personal & Advertising Injury Limit: $1,000,000 
        General Aggregate Limit: $ 2,000,000
        Products/Completed Ops. Aggregate Limit: $ 2,000,000

        Automobile Liability (Combined Single Limit): $1,000,000

        Fidelity Coverage: Type and limits by Services

        Umbrella Liability: $2,000,000

        Additional Insured: The vendor shall add the “State of Georgia, its officers, employees and agents” as an additional insured under the commercial general, automobile, umbrella liability and fidelity policies.

      • This applies primarily to the transport of people. If air transport see Air Charter.

        Workers Compensation (WC): Statutory Limits – required for all contracts (NO EXEMPTIONS)
        Bodily injury by accident - per employee: $100,000 
        Bodily injury by disease - per employee: $100,000
        Bodily injury by disease - policy limit: $500,000

        Commercial General Liability (CGL) Policy with the following minimum coverage:
        Each Occurrence Limit: $1,000,000
        Personal & Advertising Injury Limit: $1,000,000 
        General Aggregate Limit: $ 2,000,000
        Products/Completed Ops. Aggregate Limit: $ 2,000,000

        Automobile Liability - seating capacity 15 or less (Combined Single Limit): $1,000,000

        Automobile Liability - seating capacity greater than 15 (Combined Single Limit): $1,000,000

        Umbrella Liability: $2,000,000

        Additional Insured: The vendor shall add the “State of Georgia, its officers, employees and agents” as an additional insured under the commercial general, automobile and umbrella liability policies.

      • Tour Operators and Agencies - This applies to any organization that makes travel arrangements, including travel services, tour operators, etc., on our behalf.

        Workers Compensation (WC): Statutory Limits – required for all contracts (NO EXEMPTIONS)
        Bodily injury by accident - per employee: $100,000 
        Bodily injury by disease - per employee: $100,000
        Bodily injury by disease - policy limit: $500,000

        Commercial General Liability (CGL) Policy with the following minimum coverage:
        Each Occurrence Limit: $1,000,000
        Personal & Advertising Injury Limit: $1,000,000 
        General Aggregate Limit: $ 2,000,000
        Products/Completed Ops. Aggregate Limit: $ 2,000,000

        Automobile Liability (Combined Single Limit): $1,000,000

        Professional Liability Insurance – Errors and Omissions: $1,000,000
        ** not required, but may be a consideration if bids are comparable and a bidder has the coverage.

        Umbrella Liability: $2,000,000

        Additional Insured: The vendor shall add the “State of Georgia, its officers, employees and agents” as an additional insured under the commercial general, automobile and umbrella liability policies.


 

 

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