A Food Documentation Form must be completed, signed and submitted with all food purchases. A business manager or an authorized individual who is elected to take responsibility of the food purchases for their department is required to sign the KSU Guidelines for Food Purchases on an annual basis. The authorized individual will have the responsibility to ensure all food purchases for their department meet the guidelines set by the University System of Georgia, the State Accounting Office and Kennesaw State University as mentioned in the KSU Guidelines for Food Purchases.
All payment submissions must include the following:
- Receipts for all food purchase for the event or meeting.
- Information about the event such as an agenda or flyer
- Full list of the attendees of the event.
- Registration Fee documentation (if applicable).
All employee group meals must be submitted to email@example.com prior to the date of the event to obtain authorization from the President. Furthermore, all purchases paid with an agency fund or grant must also seek written approval from the respective office prior to the food purchase.