Financial Compliance

The compliance section of The Office of Fiscal Services is responsible for the administration and testing of campus fiscal policy.  We house the staff for compliance, supplier registration, and tuition classification.  We as a staff assist campus with Food Purchase Compliance, Internal Monitoring, Sponsorship Approval, and general questions regarding University System of Georgia and Kennesaw State University policy.

Allowable Cost Matrix

Food Approval

A Food Documentation Form must be completed, signed and submitted with all food purchases. A business manager or an authorized individual who is elected to take responsibility of the food purchases for their department is required to sign the KSU Guidelines for Food Purchases on an annual basis. The authorized individual will have the responsibility to ensure all food purchases for their department meet the guidelines set by the University System of Georgia, the State Accounting Office and Kennesaw State University as mentioned in the KSU Guidelines for Food Purchases.

All payment submissions must include the following:

  1. Receipts for all food purchase for the event or meeting.
  2. Information about the event such as an agenda or flyer
  3. Full list of the attendees of the event.
  4. Registration Fee documentation (if applicable).

All employee group meals must be submitted to prior to the date of the event to obtain authorization from the President. Furthermore, all purchases paid with an agency fund or grant must also seek written approval from the respective office prior to the food purchase.


All sponsorship requests must be submitted to for approval prior to purchase. In accordance with the University System of Georgia, the purchase of sponsorships with institutional funds are prohibited unless the agreement provides a substantial benefit to the university in the form of marketing and advertising that is equal or greater in value to the price of the agreement. Sponsorship requests must include an invoice or documentation from the vendor that includes the specific items the university will receive in return for the sponsorship commitment. Donations of any form are prohibited.

The Membership Form must be completed and signed by a supervisor prior to the purchase of an individual membership. The University System of Georgia prohibits the purchase of an individual memberships with civic organizations such as the Chamber of Commerce. Memberships must meet the following requirements:

  • The membership is required for the employee’s position.
  • The membership is a requirement for accreditation.
  • The membership provides a direct benefit to the University and results in a cost savings.
  • The membership is transferable to another KSU employee upon the change of employment.