FAQs

  • A contract is any legally enforceable agreement whether or not it is titled “contract”. Contracts include, but are not limited to, letters of agreement, lecture or performance agreements, licenses, memoranda of understanding, and terms and conditions related to all types of transactions. All KSU contracts must be in writing.
  • Any agreement may be a binding contract even though one party provides something of value to the other party at no charge. Therefore, the University may have an interest even though there is no financial transaction.
  • The correct legal name of KSU, which should appear on all of KSU’s contracts, is “Board of Regents of the University System of Georgia by and on behalf of Kennesaw State University”. The only exception to this rule is if you are a cooperative organization – such as the KSU Athletic Association, KSU Foundation, KSU Research and Service Foundation, etc.
  • Please click here to determine signing authority.

  • All proposed contracts must be submitted to the University’s Contract Compliance Office before they are signed. This applies to all contracts in which the University or a cooperative organization is the party, regardless of the funding source that will be used.

    Exemptions to the review requirements of Contract Compliance can be found here. 

    • A contract between two or more parties agreeing on the sale of goods.
    • A contract between two or more parties agreeing to the performance of an express task or service.
    • A contract whereby a person, called the donor, irrevocably and gratuitously transfers immovable property to another person, called the donee, who accepts it.
    • A contract between the university and a facility where university departments want to send university students for course-related and graduate required off-campus fieldwork experience.
    • A legal document in which a person or entity agrees to support another party's events or activities. This sponsorship can refer to direct financial support or the provision of goods or services. Ideally, sponsorships are beneficial for all parties involved.
    • A contract between parties for the purchase and sale, exchange, or other conveyance of real estate.
    • The document that sets a date and specifies which parties are going to participate in the construction process. Usually, the contract agreement is executed between the Owner of the project and the contractor or supplier that is providing the requested services and contains several sections of clauses defining the scope, terms, and conditions of such agreement.
    • A contract between two or more parties agreeing on sales and/or service of information technology such as hardware, software, telecommunications, wireless systems, and electronics.
    • A fixed, short-term agreement with an individual or entity for entertainment proposes or for lectures that contribute to, or form a part of, the educational content of KSU courses and programs; please see Pre-Approved Contract Templates for more details.
    • A contract between parties for the purchase and sale, exchange, or other conveyance of equipment such as vehicles, office equipment, factory machines, electric equipment, HVAC equipment.
    • An agreement executed between an institution and an entity granting access to institution’s facilities.
    • A contract in which an entity agrees to attend or host a conference that may include registration, lodging, travel, meals, etc.
    • A contract with any vendor that provides public lodging.
    • A contract that involves KSU’s Athletic Department, Club Sports, Sports Teams, Athletic Association and any outside vendor.
    • An agreement between two or more entities agreeing to provide access to something of value, a benefit, or an experience for a nominal fee (monthly, quarterly, or annually).
  • You do not need to submit a routine purchase order for contract review unless any of the terms and conditions are being modified.
  • Yes, the Contract Compliance Office needs a copy of the fully executed contract for inclusion in the university’s repository.
  • No, if your contract needs to be reviewed by any other department, the Contract Compliance Office will forward it to the appropriate department(s).
  • No, you must wait until you have received the final approval of your contract from the Contract Compliance Office. Contracts signed without final approval may, if the University chooses not to honor the contract, result in personal liability for the person signing the contract.
  • You may contact the Office of Procurement either by email, service.kennesaw.edu/ofs, or by phone, 470.578.6214.
  • The length of time for a contract to be awarded to a supplier varies depending on the complexity of the solicitation. We would ask that you allow at least eight weeks for RFQs and sixteen weeks for RFPs. Again, the more complex the RFx is, the longer it can take.
  • Per DOAS rules, emergencies do not require the use of a competitive solicitation, but they do require notification to the Office of Procurement within 24 hours so that we may coordinate with DOAS to allow work to begin immediately. Please reach out to The Office of Procurement as soon as possible to avoid any violations of State rules.

  • An E-Verify affidavit is required:

    • When a public employer makes a purchase that includes services or labor, and the total amount of a purchase exceeds $2,499.99.
    • For more information on E-Verify, please click here.

For frequently asked questions not covered above, please click here.

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