Performers and Lecturers

• Do performers and lecturers follow the same policies as employees?
  Yes, Section 19.9 of the Board of Regent Business Procedures Manual (BPM) discusses non-employee travel. Performers and lecturers are subject to the allowable limits and conditions as discussed in the BPM. The only exception is that performers and lecturers are not able to book their travel through Concur.
• Can a performer or lecturer add personal time to their travel?
  Yes, however, they will need to complete a cost comparison to show it will not cause an additional cost to the University. The cost comparison should be completed at the time of booking and be submitted with the expense report.
• What airfare can a performer or lecturer purchase?
  Performers and lecturers should book Economy class airfare, from their nearest major airport. If they would like to upgrade their airfare or alter the location of travel, they may do so at their own expense. A cost comparison for the round-trip from their home location to Atlanta should be documented if other way points are included.
• Can performer or lecturer travel expenses be paid on a P-Card?
  Yes, non-employee travel expenses such as airfare, lodging and registration can be paid for with a P-Card.
• If a performer or lecturer lives within 50 miles of the school, can we pay for lodging?

  It is possible to pay for lodging. However, it does require Agency Head Approval. This can be obtained by submitting a ServiceNow request via service.kennesaw.edu/ofs with the traveler’s address and the agenda or itinerary.

• Are there any direct bill hotels near campus?

  Yes. The following hotels are available:

  • Kennesaw
    Marietta

  • SpringHill Suites

    3399 Town Point Dr. NW
    Kennesaw, GA 30144
    (770) 218-5550
    0.6 miles

    Hampton Inn

    2136 Kingston Ct.
    Marietta, GA 30067
    (678) 460-1160
    2.5 miles

   

• What is the per diem in Cobb County?
  The per diem in Cobb County is $50.00 per day. This breaks out to $13.00 for breakfast, $14.00 for lunch and $23.00 for dinner. 
• When is an Honorarium payment appropriate?

  An honorarium is a one-time payment of $2,500 or less to an individual in recognition of a special or distinguished short-term service for which no fee has been set or agreed upon in advance for a presentation and does not expect payment.

  • Any payments in recognition of these services typically forbids a price to be set
  • Vendor Registration completed well in advance of presentation
  • Travel expense should be included and not reimbursed separately