State and University Contracts
As the oversight body for all State of Georgia purchasing, the Department of Administrative Services (DOAS) has set up an Order of Precedence for purchasing goods and services. Failure to follow this order can result in a reduction of the University’s delegated purchasing authority - Unlimited for Request for Quotes and $1 million for Request for Proposals. With the understanding that state university operations differ from state agencies, DOAS granted the university system some purchasing exemptions – see Exempt Purchases below.
If an item or service is not on the Exempt List, then the Order of Precedence must be followed. Exempted items must still follow all other university requirements that would apply to the purchase, i.e. an approved contract through the Contracts Compliance office and other approvals such as UITS, EHS, Design Approval, Facilities or Events.
To sum up, check to see if your purchase is exempt. If it is on the exempt list, submit an ePro requisition for any dollar amount. There is no threshold limit on exempt purchases. If it is not exempt, according to the Order of Precedence – see below, you should ask the purchasing agent/buyer in Procurement to recommend a state or university contract, or some other required source. If there is no contracted or required statutory source, then an open market purchase must be conducted, see KSU Competitive Solicitation policy – Paragraph 6, Policy.
Order of Precedence for Non-Exempt Purchases
Exempt commodities or services do not require competitive bidding. However, it is expected that State employees will exercise due diligence in expending State funds by seeking fair and reasonable prices for all purchases. This may at times mean obtaining quotes from vendors for comparative purposes to ensure excellent quality and fair pricing.
The State Exempt List is specific and lists exemptions in terms of commodity codes or NIGP codes. (NIGP is the National Institute of Government Purchasing). Only the items (and codes) listed are exempt. Related or similar items are not exempt if they are not listed.
If you have any questions or are unsure as to whether a commodity or service is exempt, please send an e-mail to firstname.lastname@example.org for assistance.
Below is a list of University (Agency) Contracts awarded by Kennesaw State University, each owned by the department(s) listed. If you have any questions, please contact the person listed in the "KSU Contact" column for each contract.
Statewide Mandatory and Convenience Contracts
Definition of Statewide Mandatory Contracts
State entities are required to use mandatory statewide contracts, unless a written waiver is granted by the State Purchasing Division (SPD). Similar to Convenience Statewide Contracts, Mandatory Statewide Contracts are not limited by dollar amount.
Definition of Statewide Convenience Contracts
State entities may, but are not required to, use a convenience statewide contract. They offer several benefits in terms of saving time and ensuring compliance with procurement rules, as pricing and contract terms have already been finalized, and are not limited by dollar amount.
Temporary Services Statewide Contracts (Hiring a Temp)
Departments should contact Human Resources (HR) before attempting to hire a temporary employee. HR approval is required to determine whether the individual is a current or past employee of the University System of Georgia, and if that is the case, whether you can proceed with the hiring. After consultation with HR, you may post a requisition for temporary position on HireTouch (HR’s recruiting system) or use one of the eight statewide contracts for non-licensed professions or support staff.
Please reference this Temporary Services Statewide Contracts chart for more information.
Current List of Statewide Contracts
Team Georgia Marketplace
A complete list of Statewide contracts can be found on the Team Georgia Marketplace. Please note that the User Name and Password are both “tgmguest" (all lowercase and without quotes), as shown below: