Welcome to the Office of Fiscal Services!
Year-end deadlines are provided to prepare for a successful close in Fiscal Year 2023.
**If your department has internal deadlines earlier than those noted, please adhere to your college/department’s fiscal, grant or business manager’s deadline.
- Click here to view the updatedKSU Purchasing Manual
Concur is Getting a New Look! – Coming September 19th
The Office of Fiscal Services is excited to announce the upcoming migration of Concur to an improved user interface (UI) on September 19, 2022. The update requires no action on the part of Concur users and will have no impact on expense reports already in process. Users will see the updated UI when they login to the system after the conversion is complete on the 19th.
The key focus of the new UI is to provide users with better, more efficient navigation through Concur Request and Expense. While users will experience visual changes throughout the system, basic functionality will remain unchanged. The improvements for Concur users include the following:
- Task-based windows – allows one task to take over the entire screen to provide better visibility and focus during each step of the process.
- Expense details and receipts – can be seen in the same side-by-side view making it easier to view expense details to enter manually or confirm the accuracy of entries.
- Visual cues alert users throughout the process and let them know if required information is missing, totals do not match, or a task is incomplete.
- Enhancements to functionality supporting allocation and itemization of expenses.
For any questions or training requests, please submit a ServiceNow ticket at service.kennesaw.edu/ofs.
Procurement & Payment Services
Procurement and Payment Services includes Accounts Payable (AP) and Travel, and Procurement.
The Procurement office handles all purchasing functions for the University with a goal to acquire quality goods and services in a timely manner, at the best possible value and in accordance with State of Georgia, Board of Regents, DOAS and other applicable guidelines. The Contract Compliance team ensures a central oversight and compliance check of all University contracts in accordance with all applicable regulations.
Budget is responsible for the preparation, coordination and maintenance of the University’s annual budget and amendments; the preparation and coordination of reports to the Board of Regents and the development of revenue projections, cost analysis, and budgets that control funding for major capital projects and repair and renovation. The Budget office also is responsible for providing accurate and prompt reports and information to the University community regarding budgetary and other financial matters.
The Budget and Compliance unit also includes Facilities Fiscal Services. This group supports the finance functions of the University Facilities operations including facility contracts, payments and R & R (Renewal & Replacement) process.
Auxiliary Finance is responsible for managing the budgeting and accounting functions for auxiliary operations of the University including University Dining, Parking, Transportation, Card Services, Copy /Print, KCash, Vending & Stores, Postal Service, Access Control and Book Stores. This office also supports the finance functions of the University Housing and Residence Life operations, Athletics Department and Department of Event and Venue Management.
Financial Reporting is responsible for accurate recording and reporting of all financial information to support decision-making and safeguarding and managing the University’s financial assets in compliance with regulatory requirements. This area covers general ledger accounting responsibilities including monthly and annual close, asset management, treasury management and financial compliance. This team is also responsible for compiling and reviewing all financial reporting including the Annual Financial Report in accordance with GAAP and Federal and State System office guidelines. This group manages the accounting for grants held by the University and KSU Research Foundation.
- General Accounting
- Grants Accounting
- Asset Management and Inventory
- Treasury Management
- Financial Compliance
- International Tax Services
- Tuition Classification
Most Frequently Used Links
Student Financial Services
Staff/Faculty Financial Service